PM Surya Ghar Vendor Registration: Step by Step

The PM Surya Ghar guidelines say the scheme is implemented only through vendors registered on the National Portal (clause 7(a), MNRE guidelines, file uploaded July 2025). A consumer has to choose a registered vendor to get the subsidy. If you are not registered, your customers cannot select you on the portal, and their subsidy cannot go through your installation.

Registration is not one fixed process. The guidelines let a vendor register at state level with the state DISCOM or state agency, or at national or multi-state level with the National Programme Implementation Agency (REC). There is no tender and no rate discovery to get on the list (clause 6(c)). This guide walks through both routes using MNRE's installer manual of 29 June 2024 and the guidelines. For another perspective, Heaven Designs' own vendor registration walkthrough covers similar ground with additional regional examples.

Registration runs through the PM Surya Ghar national portal. At state level the registering authority is the state DISCOM or agency; at national and multi-state level it is REC. The MNRE sets the procedure, and the guidelines add that the registering authority can de-register a vendor, and levy penalties, if installations are not to standard (clause 7(e)).

Why Empanelment Matters More Than You Think

Beyond the obvious "customer can select you on the portal," empanelment creates two less-obvious advantages:

1. Inbound discovery without ad spend. The guidelines say registered vendors create a profile on the portal with the systems and prices they offer and contact details, and consumers can send enquiries through the portal (clause 7(c)). A customer who has never heard of your company but finds you there is a warm lead. The more states you are registered in, the wider your reach. For a deeper look at how empanelled status becomes a sales advantage, it's worth mapping which DISCOM areas to prioritize first.

2. Portal-based reputation system. MNRE's Vendor Rating Framework (PDF last modified July 2024) gives a vendor a rating once it has installed at least 50 eligible systems, in three tiers (more than 50 up to 250; more than 250 up to 1,500; more than 1,500), based on consumer feedback, grievances and site assessments. The rating shows on your portal profile. Installations you complete through the portal count towards the 50, so registering early lets you start building the record. Similarly, QBits Energy's empanelled vendor guide makes the same case for early registration.

Documents Required, The Complete Checklist

The national manuals name only a few items, and each state sets its own list for state-level registration. Treat the table as a starting file and your registering authority's invitation as the final checklist. For the reasons subsidy applications get rejected, see our companion guide.

The Vendor Registration Process, Step by Step

1. 1

   Open Vendor Registration on the national portal

   Go to pmsuryaghar.gov.in and open the Vendor Login menu. For the national or multi-state route, click Vendor Registration, choose the company type, enter your PAN and upload a copy of it. For the state route, start from your state DISCOM or agency's invitation, which says how and where to apply. Keep the login you create, it is your vendor dashboard (see how the vendor login and dashboard work).

2. 2

   Fill in company details and upload documents

   Enter the organisation name, email, mobile, address and a password, then upload the documents the form asks for. Check the file-size limit on each upload screen, because the manuals do not state one for vendor documents.

3. 3

   Choose the registration type and post the bank guarantee

   National route: choose National Vendor, untick the states where you do not want to work, then upload the bank guarantee in the format given on the Download page and send the hard copy to REC at Gurugram. Multi-state route: choose Multi-state Vendor, pick your states, and give ₹2.5 lakh of guarantee per state, up to ₹25 lakh.

4. 4

   Verify email and mobile, then final submit

   Verify the OTP sent to your email and mobile and click Final Submit. The manual says that once REC receives the bank guarantee, it approves the vendor, and only then does your username and password work on the portal. It gives no fixed number of days, so ask REC if the hard copy has been received.

5. 5

   Update your profile so consumers can find you

   After approval, log in and open Administrator, then Profile, Operational District and Product Rate to set your address, the districts you serve and the rates you offer. State route: once the state DISCOM or agency approves you, it uploads your details to the portal. The West Bengal (WBSEDCL) 2026 invitation, for example, says the list is updated monthly.

Common Registration Mistakes to Avoid

Registering in More Than One State

The guidelines do not make you register once per DISCOM. In a state with several DISCOMs, the state government names one nodal DISCOM or agency that registers vendors on behalf of all of them (clause 7(b)). So a Gujarat installer deals with one registering body for the state, not four. If you work in several states, choose the multi-state route (₹2.5 lakh of guarantee per state, up to ₹25 lakh) or register state by state. Either way, confirm with each state's registering body, because states publish their own invitations.

A practical order of work:

1. List the states you will work in this year
2. For each state, find the registering body (nodal DISCOM or agency) and read its latest invitation
3. Compare the cost of state-by-state deposits with the multi-state guarantee
4. Note the validity period the invitation states, and set a reminder before it ends (the West Bengal 2026 invitation asks for a guarantee valid for five years)

After Registration, Staying in Good Standing

Registration is not a one-time action. The guidelines tie your standing to how your installations perform:

• Give 5 years of free repair and maintenance. Registered vendors must provide free repair and maintenance for 5 years from commissioning and replace or repair under-performing components (clause 7(d)).
• Keep installations to the minimum technical specifications. The DISCOM checks them at inspection (clause 6(f)).
• Expect inspections. If systems are below standard, non-functional or not as per the guidelines, the registering authority can de-register you and levy penalties after due notice (clause 7(e)).
• Watch your rating. Ratings use consumer feedback, grievance turn-around and site assessments, and consumers see them (Vendor Rating Framework, July 2024).
• Answer consumer interest quickly. The guidelines expect vendors to respond to interest shown by consumers in a timely and reasonable manner (clause 7(c)).

How Quickest Solar CRM Fits Into Your Registered Business

Once registered, the bottleneck shifts from "can we do PM Surya Ghar projects" to "can we handle them at volume." Say a 12-person EPC has 50 active PM Surya Ghar projects (an illustrative number). It needs one place to see every job.

• Proposal Generator, Make a proposal with your logo and the PM Surya Ghar subsidy applied, and share the PDF on WhatsApp with the customer who contacted you.
• Pipeline Management, Set your own lead stages to match the portal's, for example vendor selected, installation details submitted, DISCOM inspection and subsidy requested, so every job has one visible stage.
• Lead Capture, Add leads one by one or bulk import them from Excel, and label each by source, such as portal enquiry or referral, to see your whole PM Surya Ghar pipeline in one place.

The guide to PM Surya Ghar application process covers the full consumer-side and installer-side portal workflow once you are registered and start executing projects.

What to Do This Week, For Your EPC

1. Check whether you appear in the vendor list for every state where you work. Search for your company on the portal as a consumer would. If you are missing, start the registration for that state or the multi-state route now. Until you are listed, consumers there cannot select you.

2. Gather your PAN, company papers and, if you will use the national route, the bank guarantee in the portal's format. If you haven't formalized your business registration yet, our MSME registration walkthrough covers the process end to end. Make sure the company name is spelled the same on every paper before you apply.

3. Decide on neighbouring states. If you can serve a neighbouring state, compare a second state registration with the multi-state guarantee before you decide.

Frequently asked questions

Is PM Surya Ghar vendor registration free?

The national manuals show no registration fee on the portal, but the national and multi-state routes need a bank guarantee (₹25 lakh for a national vendor; ₹2.5 lakh per state up to ₹25 lakh for multi-state), and some state invitations ask for a deposit, for example ₹2.5 lakh in West Bengal in 2026. Those are security amounts, not fees. Be careful of anyone who offers to get you registered for a charge. The process is on the portal and in the state invitation.

How long does vendor registration take?

MNRE does not publish a standard time. On the national route, approval follows REC receiving your hard-copy bank guarantee, so the courier time counts. On the state route, the invitation sets the cycle: the West Bengal 2026 invitation says names come on the list within one month and the list is updated monthly. Ask the registering body for its current time.

Do I need a separate registration for each DISCOM?

No. The guidelines say that where a state has several DISCOMs, the state government names one nodal DISCOM or agency to register vendors for all of them. So you register once per state, or once for several states on the multi-state route. Confirm the nodal body with your state.

Can I start executing PM Surya Ghar projects while my registration is pending?

No. The guidelines say the scheme is implemented only through vendors registered on the National Portal, and the consumer has to choose a registered vendor. If you install before you are registered, the customer cannot select you on the portal, and the subsidy is at risk. Wait for your approval.

What if my registration lapses or I am de-registered?

The guidelines allow the registering authority to de-register a vendor, and levy penalties, if installations are not to standard, are non-functional, or break the scheme guidelines, after giving notice (clause 7(e)). They do not set out a renewal cycle, but a state invitation may, so check its validity terms. If you are de-registered, ask the registering body in writing what the notice says and how to be reinstated.